BETTER H.S. Billiard Program- Club & Team- By Laws

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H.S. Team By-Laws Sample

Written by Earl Munson

Wednesday, 12 April 2006 16:50

Below is a sample of a high school By-Laws used for a billiard Club/Team. These By-Laws may be used and or modified to meet specific needs of the high school or Independent School District (ISD). Check with your local ISD concerning after school extra-curricular activity clubs and organizations regarding by-law requirements and approval.

Table of Contents

Article I Name & Status
Section 1.1 Club/Team Name
Section 1.2 Nonprofit Status

Article II Objectives
Section 2.1 General Purpose

Article III Club/Team Members
Section 3.1 Club/Team Members
Section 3.2 Fees
Section 3.3 Resignations, Suspension. And Termination

Article IV Officers
Section 4.1 Officers
Section 4.2 Appointments, Term of Office. Qualification & Removal
Section 4.3 President
Section 4.4 Vice President
Section 4.5 Secretary
Section 4.6 Treasurer
Section 4.7 Public Relations Officer

Article V Board of Directors
Section 5.1 Number of Directors and Members
Section 5.2 Powers
Section 5.3 Meetings

Article VI Meetings
Section 6.1 Regular Meetings
Section 6.2 Special Meetings
Section 6.3 Quorum
Section 6.4 Action without a Meeting

Article VII Transportation
Section 7.1 Transportation

Article VIII Amendments to the By-Laws
Section 8.1 Power of the Members

Article I: Club/Team Name & Status

Section 1.1: Club Name

The Club/Team name shall be known as (e.g.-______ H.S. Mascot Team Name Billiard Club/Team) and shall herein be referred to as the club and or team.

Section 1.2: Nonprofit Status

The Club/Team shall be a nonprofit organization. No part of the net earnings of the Club/Team shall benefit any individual associated with the Club/Team. In the event of dissolution of the Club/Team, all assets shall be distributed in a manner deemed equitable by the school district.

Article II: Objectives:

Section 2.1: General Purpose

The ____________H.S. Billiard Club/Team was created to generate interest among students in fields of Science, History, Physics, and Math. To accomplish this task, the Club/Team will train and enter into competitions.

Article III: Members:

Section 3.1: Members

Eligible members include: Any student currently enrolled in ________________H.S. shall be eligible to participate on the club. Any person currently employed by any Texas Independent School District, who wishes to volunteer his/her time for activities organized by the club. Any member of the community (business or individual) that would like to volunteer his/her time for activities organized by the club.

Section 3.2: Fees

There will be $25 membership fee in order to participate on the club. In addition to the membership fee, practice and tournament fees will be assessed to each club member as necessary. Membership fees are non-refundable. There will also be a fee $5 for each training and competition session. There will be a $75 team fee in order to participate on the team. All team members must be high school billiard club members.

Section 3.3: Resignation, Suspension, and Termination

A) Resignation-

Any member of the club may resign without need of acceptance by the club by submitting a resignation in writing to one of the club coaches.

B) Suspension-

Members must maintain a passing grade average in all classes in order to participate. Members, who fail a class, will be suspended from all club activities until the failed grade is brought up to a passing grade.

C) Termination-
One or more of the following reasons may cause termination of a member:

Violation of any rules set forth in the Student Code of Conduct or the Student Handbook.
Poor meeting attendance or not actively participating in club activities.
Failure to comply with club rules and regulations.
Gambling, smoking, or drinking before or during practice or tournament play.
Placement in AEC.
Fighting
Disrespect of teachers,sponsors, coaches, teammates, parents, instructors, etc.

Article IV: Officers & Captains:

Section 4.1: Officers & Captains

The officers of the club shall be the president, vice-president, secretary, treasurer, and public relations officer. There will be a Captain and Co-Captain for the team.

Section 4.2: Appointments, Term of Office, Qualification & Removal

A) Appointment-

Members interested in being an officer and captains must submit a short statement of interest and qualifications to club members, team and coaches. Club & team members will vote on their choice with final approval by coaches/teacher sponsors.

B) Term of Office-

The term of the officers shall begin at the first meeting and end at the last meeting of the year when new officers and captains are appointed.

C) Qualifications-

Each officer and captains must be a sophomore, junior or senior, an active member of the club, and must meet the requirements for participating in extracurricular activities.

D) Removal-

Any officer or captain may be removed with a two-thirds (2/3) vote of members in attendance at a regular or special meeting. An officer shall be automatically removed if the officer is terminated or removed as a member of the club or team.

Section 4.3: President

The president shall preside at all meetings of the officers. He/she shall exercise and perform powers and duties as assigned by the coaches or as prescribed by these bylaws.

Section 4.4: Vice President

The vice president will work closely with the president and ensure that all team deadlines shall be met. In the event that the president is unable to fulfill his/her duties, the vice president shall assume the role of president. He/she shall exercise and perform powers and duties as assigned by the coaches or as prescribed by these bylaws.

Section 4.5: Secretary

The secretary shall keep a book of minutes in written form of the proceedings of the officers meeting. He/she shall also give notice of all meetings. He/she shall exercise and perform powers and duties as assigned by the coaches or as prescribed by these bylaws.

Section 4.6: Treasurer

The treasurer shall keep and maintain adequate and correct books and records of all accounts in written form. He/she shall exercise and perform powers and duties as assigned by the coaches or as prescribed by these bylaws

4.7: Public Relations Officers

The public relations officers will ensure the club has public exposure. Press releases, team merchandising, and etc., will be used to accomplish this. They shall exercise and perform powers and duties as assigned by the coaches or as prescribed by these bylaws.

Article V: Board of Directors:

Section 5.1: Number of Directors and Members

A) Number of Directors-

The number of voting directors (the board ) of the club shall be set by the number of club members not to exceed 35% of the club

B) Members of the Board-

The members of the Board shall be composed of the officers of the club and sponsors/coaches.

Section 5.2: Powers

The board shall manage all powers and business affairs of the club. The board may delegate the management of the activities of the club to any person or persons, provided that the activities and affairs of the club shall be managed and all powers shall be exercised under the ultimate direction of the board.

Section 5.3: Meetings

Regular meetings of the board shall be held in conjunction with all regular and special meetings of the club and at other times and places determined by the board. Special meetings of the board may be called by the president or sponsor/coaches and may be held via telephone conference.

Article VI: Meetings:

Section 6.1: Regular Meetings

Regular meetings shall be held once a week. The first meeting after the club is set shall be known as the orientation and shall be for the purpose of discussing rules and procedures, and other administrative issues deemed necessary by the board.

Section 6.2: Special Meeting

The board may call special meetings, for any lawful purpose, at any time. Members of the club may also call a special meeting by submitting a request in writing to the board and obtaining an agreement of two-thirds of the club members. The request must include the general nature of items to be discussed. The board will review the request and call a meeting if deemed necessary.

Section 6.3: Quorum

Fifteen percent (15%) of the voting power shall constitute a quorum for the transactions of business at any meeting of the club.

6.4: Action without a Meeting

Any action required or permitted to be taken by the club may be taken without a meeting if more than fifty-percent (50%) of the members of the board or the clubs consent in writing to the action. The written consent shall be reported with the minutes of the proceedings.

Article VII: Transportation:

Section 7.1: Transportation

The club and team members and/or parents of the club/team member will provide transportation to and from practice and tournaments. All attempts will be made for players to carpool.

Article VIII: Amendments to the By-laws:

Section 8.1 Power of the Members

These bylaws can be amended by ballot at any meeting of the club by a two-thirds (2/3) majority vote of the members in attendance, provided that a written copy of the amendment be provided to the members seven (7) days before such a meeting.